Oracle R12 Procure to Pay Training Course

Course Contents - DAY 1 (Purchasing)

Course Introduction - PURCHASING

• • Administration and Course Materials
• • Course Structure and Agenda
• • Delegate and Trainer Introductions

Session 1: OVERVIEW OF ORACLE PURCHASING

• • Overview of Oracle Purchasing
• • Matching Options
• • Integration with Oracle Payables

Session 2: SUPPLIER MANAGEMENT

• • Supplier Overview
• • Supplier Relationships
• • Contracts
• • Solicitations
• • Supplier Sites
• • Supplier Account Balances
• • Inquire on a Supplier
• • Add a Supplier
• • Amend an Existing Supplier
• • Merge Supplier/Supplier Sites
• • Add an Attachment to a Supplier Record
• • Create an Approved Suppliers List

Session 3: ITEM ATTRIBUTES AND SET UP

• • Define Master Items
• • Assign a Master Item to an Organization
• • Update Parameters Specific to an Organization
• • Copy Item Attributes from a Template
• • Create a Template
• • Set Attribute Controls

Session 4: RFQ AND QUOTATIONS

• • Add or Amend an Existing Supplier List
• • Create a New Supplier List
• • Create a New RFQ
• • Select the Suppliers who will receive the RFQ
• • Print the RFQ
• • Create an RFQ from a Requisition
• • Enter a Quotation

Session 5: APPROVED SUPPLIERS AND SOURCING RULES

• • Create Source Documents
• • Set Up Sourcing Rules
• • Assign the Sourcing Rules to an Item
• • Test the Sourcing Set Up
• • Create an Approved Supplier List
• • Test Autosourcing Set Up

Session 6: PURCHASE REQUISITIONING PROCESSING

• • Overview of Requisitioning
• • The Requisition Form
• • Overview of Approvals
• • Create a Requisition
• • Create a Requisition Using Preferences
• • Create a Foreign Currency Goods Requisition
• • Create a Foreign Currency Services Requisition
• • Add an Attachment to a Requisition
• • Review a Requisition
• • Approve / Reject a Requisition
• • View Action / Approval History
• • Cancel a Requisition
• • Requisition Templates
• • Supplier Item Catalog

Session 7: PURCHASE ORDER PROCESSING

• • Create a Standard Goods Purchase Order
• • Create a Standard Purchase Order Using Preferences
• • Create a Blanket Purchase Agreement
• • Create a Blanket Release
• • AutoCreate a Standard Goods Purchase Order
• • Add an Attachment to a Purchase Order
• • Approve/Reject a Purchase Order
• • Review a Purchase Order
• • Amend a Purchase Order
• • Copy a Purchase Order
• • Close / Cancel a Purchase Order
• • Freeze a Purchase Order
• • Other Control Actions
• • Print a Purchase Order
• • Purchase Orders and Projects
• • Workflow Document Creation

Session 8: RECEIPT PROCESSING

• • Overview of the Receiving Process
• • Exceptions
• • Receipt Routing
• • Receipt Processing Methods
• • Payment on Receipt
• • Correct a Receipt
• • Return Goods to a Supplier
• • Find and Review Receipts
• • Receiving Tolerances

Session 9: INTEGRATION WITH OTHER MODULES

• • Integration with Payables
• • Integration with Inventory

Oracle R12 Procure to Pay Training Course

Course Contents - DAY 2 (Purchasing)

Session 10: ENTERPRISE STRUCTURE OVERVIEW

• • Organizations
• • Defining Locations
• • Units of Measure
• • Item Categories

Session 11: RAISING iPROCUREMENT REQUISITIONS

• • Shopping by Store
• • Shopping to Category
• • Checkout Process

Session 12: RECEIPTING A PO IN iPROCUREMENT

• • Express Receive
• • Standard Receipting
• • Returning Ordered Items
• • Receipt Corrections
• • View Receipts

Session 13: NON-CATALOG REQUESTS

• • Requisition Information
• • Smart Forms
• • Information Templates
• • Review Approver List
• • Review and Submit

Session 14: PURCHASING SET UP OVERVIEW

• • Purchasing Profile Options
• • Purchase Order Matching and Tax Tolerances
• • Purchasing Document Security,Routing and Approval
• • Approval Assignments and Approval Groups
• • Purchasing Options
• • Receiving Options

Session 15: PURCHASING ACCOUNTING

• • Accruals
• • Encumbrance Accounting
• • Generate Uninvoiced Receipt Accruals
• • Close a Purchasing Period

Session 16: PROFESSIONAL BUYER WORK CENTER

• • Processing requisitions in the Work Center
• • Processing orders in the Work Center
• • Processing Blanket and Contract Agreements in the Work Center

Session 17: ENCUMBRANCE ACCOUNTING

• • Enabling Encumbrance Accounting in General Ledger
• • Set up steps in Purchasing
• • Transaction processing examples

Session 18: PURCHASING EXERCISES

Session 19: iPROCUREMENT EXERCISES

Session 20: SOURCING EXERCISES

Oracle R12 Procure to Pay Training Course

Course Contents - DAY 3 (Payables)

Session 21: INTRODUCTION

• • Overview of a Payables System
• • Oracle Payables Workflow
• • Additional Features of Oracle Payables
• • An Overview of Payables in a Business
• • Integration with Other Modules
• • The Payables Cycle

Session 22: ENTER INVOICES

• • Invoice Types
• • Invoice Matching
• • Invoice Import
• • Invoice Gateway
• • Enter a Non Purchase Order Invoice
• • Enter a Standard Purchase Order Invoice
• • Process a Credit Note - Match to a Purchase Order
• • Process a Credit Note - Match to an Invoice
• • Recurring Invoices
• • Applying Prepayments to an Invoice
• • Foreign Currency Invoices
• • Entering Taxes on Invoices
• • Debit memos

Session 23: INQUIRY ON INVOICES

• • Invoice Inquiry Overview
• • Find Invoices
• • Find Invoice Distributions
• • Calculate Supplier Balances
• • Review High-Level Invoice Information

Session 24: APPLY AND RELEASE HOLDS

• • Types of Hold
• • Apply a Manual Invoice Hold
• • Release a Manual Invoice Hold

Session 25: APPROVE INVOICES

• • Approval Methods
• • Approve a Non-PO Invoice

Session 26: ADJUST OR CANCEL INVOICES

• • Add an Attachment to an Invoice
• • Adjust an Invoice
• • Cancel an Invoice
• • Create and Use a Clearing Payment Type

Session 27: PAYMENT BANKS AND PAYMENT PROCESSING

• • Payment Workbench
• • Manual and Quick Payments
• • Payment Methods
• • Process a Payment Batch
• • Amend a Payment Batch
• • Cancel a Payment Batch
• • Stop / Void a Payment
• • Set Up an Internal Bank Account

Oracle R12 Procure to Pay Training Course

Course Contents - DAY 4 (Payables)

Session 28: GENERAL LEDGER TRANSFER

• • Accounting Methods
• • Accounting Entries for Payables Transactions
• • Create Accounting Process

Session 29: INTEGRATION WITH OTHER MODULES

• • Integration with Oracle Purchasing
• • Integration with Oracle Assets
• • Integration with Oracle Self-Service Web Applications
• • Integration with Oracle Projects

Session 30: PAYABLES SET UP OVERVIEW

• • Define Financials Options
• • Define Payables Options
• • Define Special Calendars
• • Define Purchase Order Matching and Tax Tolerances
• • Define Invoice Hold and Release Names
• • Create Templates for Entering Expense Reports
• • Open Payables Accounting Period

Session 31: PAYABLES PERIOD CLOSE

• • Payables Period End Procedures
• • Run the Accounts Payable Trial Balance
• • Close the Payables Accounting Period
• • Resolve period-end exceptions
• • Open the Following Payables Accounting Period

Session 32: WITHHOLDING TAX

• • Set Up Tax Types
• • Set Up Inland Revenue supplier account
• • Set Up Withholding Tax Special Calendar
• • Set Up Tax Codes
• • Set Up or amend supplier account
• • Process supplier invoice with Withholding Tax
• • Query back and validate tax deduction invoice

Session 33: ACCOUNTS PAYABLE EXERCISES

• • Enter Standard Invoices with Multiple Lines
• • Enter Invoices Using PO Default
• • Running Reports
• • Enter a Credit Memo and Match to a Purchase Order Invoice (Part Value of the Invoice)
• • Enter a Credit Memo and Match to a standard invoice
• • Enter an Advance
• • Invoice Inquiry
• • Amend an Invoice (PO Invoice)
• • Cancel Invoices
• • Enter an Expense Report and Apply a Prepayment/Advance
• • Apply a Manual Hold Invoice
• • Un-Apply a Prepayment
• • Enter a Discounted Invoice Matched to a Purchase Order

Session 34: ACCOUNTS PAYABLE PAYMENTS EXERCISES

• • Payables Payment Run
• • Quick Payment
• • Manual Payment
• • Void a Single Payment
• • Issue a Refund